Owner Statement and Reconciliation Automation
Owner statements, payout matching and multi-property rollups automated for short term rental managers on Guesty and QuickBooks.
Our PMS Automation Suite is the Excel automation we build for property managers on Guesty and other PMS platforms: one-click owner statements, multi-property consolidation and faster payout reconciliation.
When month-end runs on spreadsheets built for a smaller portfolio, every new property adds hours, and every manual step is a chance for an owner statement error.
We audit your current processes, identify the biggest bottlenecks, and implement automation and standardization that reduces manual effort and improves accuracy.
Our Key Offerings
Workflow Audit & Assessment
Full review of your current bookkeeping, reconciliation, and reporting workflows to identify bottlenecks and manual redundancies.
Automation Implementation
Setup and configuration of automated workflows for transaction imports, recurring entries, and report generation using your existing tools.
Month-End Close Optimization
Simpler close processes with standardized checklists, templates, and timelines to cut days off your close cycle.
Reporting Standardization
Consistent report templates and delivery schedules so stakeholders get the same clear format every period.
Tool & Platform Integration
Connect your accounting software, banks, and business tools into unified workflows that eliminate double-entry and manual data transfers.
What Gets Automated
Owner statements: generated from your PMS data with a QA review, instead of built by hand in Excel.
Multi-property consolidation: one view across properties and entities.
Payout matching: OTA payouts matched to bank deposits and reservations.
Guesty to QuickBooks: the pipeline from your PMS to your ledger.
Before and After
70-property manager on Guesty and QuickBooks: reconciliation from 15 hours a month to under 1 hour, statements from 15 days to 5. This is the source of our "up to 90%" figure. Case study.
150-property manager: owner statement preparation from 40 hours a month to 8, and statements out on the 5th instead of the 20th. Case study.
Four-entity joint venture: partner distribution calculations automated, month-end close from 8 to 10 days down to 3 or 4. Case study.
Who This Suits
Short term rental managers whose month-end still runs on spreadsheets. If you also want us to run the monthly close, see vacation rental bookkeeping.
Results From Clients
Written up from real engagements, with the numbers from each.
70-Property Multi-State Portfolio
93% time reductionReal-Time Financial Visibility Achieved
Read Case Study150-Property Portfolio: $24K Statement Errors Eliminated
92% fewer disputesEliminated $24,000 in Annual Statement Errors
Read Case StudyExpense Leakage: 55 Luxury Properties
$18K revenue recovered+12% Profitability Through Expense Recovery
Read Case Study